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4 Critical HVAC Maintenance Schedule Timeframes

4 Critical HVAC Maintenance Schedule Timeframes

The heating, ventilation, and air-conditioning (HVAC) systems of any given company are paramount in fostering an ideal working environment and ensuring continuous business operation. However, many commercial building owners and property managers tend to overlook the maintenance of their HVAC systems. What many fail to realize is that there are various schedules involved in maintaining their HVAC systems, and adherence to these schedules will ensure smooth operation and optimal performance for as long as possible.

4 Key HVAC Maintenance Schedule Timeframes

In this article, we will share with you various HVAC maintenance schedule checklists of tasks you should be performing for your HVAC system on a daily, weekly, monthly, quarterly, and yearly basis. Keep on reading to find out more.

1. Daily and weekly maintenance tasks

The daily and weekly tasks of monitoring the HVAC systems become simpler when using a Building Automation System (BAS) to help check and regulate your heating and cooling equipment. Whenever you are faced with any problems, you would typically have two routes to take: contact an HVAC technician for complicated HVAC issues or let your janitorial staff handle minor ones. For the most part, however, daily and weekly maintenance tasks include the following:

  • Check the HVAC systems completely
  • Check BAS reports and note any warnings or functions operating outside of normal parameters

2. Monthly maintenance tasks

Monthly maintenance tasks usually only involve minor maintenance works. The primary goal is to ensure that your unit is operating safely and efficiently. Doing so will help improve indoor air quality and comfort for all the occupants. That said, make sure to check the following:

  • Air filters for clogs and dust accumulation
  • Air intakes and HVAC registers for dirt and dust
  • Thermostate for proper setting and operation

3. Quarterly and seasonal maintenance tasks

Quarterly maintenance tasks are performed every three months, while other tasks can be done every six months, particularly during fall and spring. In most cases, tapping the services of HVAC professionals is needed to ensure that the system is ready for the heating or cooling season. Below are some maintenance tasks to be performed:

  • Apply anti-bacterial and anti-corrosion treatments to chillers or water towers
  • Change air filters
  • Check electrical components and wires
  • Clean dirt, leaves, and debris from around the outside unit
  • Inspect air handler P-trap
  • Inspect and program thermostats
  • Inspect drain tube and pan for moisture, mold, and bacteria growth
  • Inspect HVAC and/or boiler piping for leaks and signs of corrosion

4. Yearly maintenance tasks

Yearly preventative maintenance tasks are done to avoid catastrophic failures by finding problems and addressing them in a timely manner. These tasks usually involve checking internal and external components for damage and cleaning the inside and outside of the unit. Here are some tasks to consider including on your HVAC maintenance schedule:

  • Check coils for corrosion and damage
  • Check fan motors and other moving parts for wear and tear
  • Disassemble cooling tower screens
  • Have HVAC units professionally cleaned
  • Have HVAC vents cleaned and inspected for mold
  • Inspect fans belts for wear and tear
  • Inspect HVAC units for bacterial growth, especially chillers
  • Inspect internal components for moisture accumulation and mold
  • Make sure HVAC ducts are properly insulated
  • Consider performing energy-efficient upgrades

Final words

Overall, the maintenance of your HVAC units should not be taken for granted. Although they are bound to weaken over time, having a regular HVAC maintenance schedule ensures that they will operate at full capacity for as long as possible. That said, make sure to follow the maintenance schedules mentioned above, be it daily, weekly, monthly, quarterly, or yearly.

If you need assistance with the maintenance of your HVAC systems, get in touch with BARCO Services in San Jose today! They provide emergency services that operate 24 hours a day, 7 days a week. Whenever you’re in a difficult situation in your grocery or convenience stores, commercial kitchens, or even restaurants, give us a call right away, and we will be there for you.

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